Using Evernote to Stay Organized

Virtual office professionals need to be well organized. One tool I use to help me stay organized wherever I’m at is Evernote. The free version is all I need and I can use it on my laptop, my tablet, and my phone. It syncs seamlessly between all my devices.

Evernote is a digital repository for information of all kinds. Some of the things you can do with Evernote are:

  • create to-do lists
  • take notes for a client
  • save web links you want to return to later
  • take photos of documents
  • make note of content ideas for your blog

I’ve found it very useful to create my shopping or errand lists and then have it with me on my phone or tablet. You can even create check box lists and check off each item as you purchase it or do the task. The notes you create can also be shared to Twitter, Facebook, and LinkedIn. You can send them via email as well.

The basic version, all I’ve needed is free. However, they do have a Premium version that’s only $5 month or $45 for the year. The premium version allows you to:

  • use it offline
  • share with others and allow them to edit
  • get 1 GB monthly upload storage in the cloud
  • password lock protect your files on your mobile device

evernote screenshotA very nice feature is that you can take photos inside of Evernote and save or share them. Now you can take a photo of a document instead of needing to find a scanner. You can also snap a photo of a business card and save all the information to Evernote instead of having a pile of business cards in your desk drawer.

On your desktop or laptop computer you can install a web extension for Evernote’s Webclipper. With the Webclipper you can even take a screenshot. The image you see here was taken with Evernote’s Webclipper screenshot tool.

Do you use Evernote? How has it help you stay organized?

Here’s a link to another article with more information about Evernote and other note-taking apps.

Free Resources for Your Virtual Assistant Business

free resourcesI’m always looking for new free resources for my business and clients to make work a bit easier and more efficient. I’ve also found that sharing free resources with others on all my social media networks encourages more interaction and engagement.

Here are just a few resources I wanted to share with you. Some do have paid options as well.

  • Evernote: Evernote apps and products make modern life manageable, by letting you easily collect and find everything that matters.
  • HootSuite: The leading social media dashboard to manage and measure your social networks.
  • Free Conference Call: Free conference calls are simple and easy to use, requiring only an e-mail address to receive an instant account.
  • Dropbox:  Put your stuff in Dropbox and get to it from your computers, phones, or tablets. Edit docs, automatically add photos, and show off videos from anywhere.
  • MailChimp:  More than 5 million people use MailChimp to design and send email marketing campaigns.
  • PDF995: Its easy-to-use interface helps you to create PDF files by simply selecting the “print” command from any application, creating documents which can be viewed on any computer with a PDF viewer.

Please share any helpful resources you know of in the comments section.